02What Changes the Price
Nearly all the difference between one conference quote and the next comes down to four things.
How long your day runs. A half-day seminar with two speakers and a coffee break isn’t the same job as a 7:30 registration followed by a full plenary programme and an evening drinks reception. We price the day you’re actually running. If you wrap up at lunchtime, you’ll pay less than if things carry on into the evening.
How many rooms are on at once. One photographer can do one room properly. Once you add parallel breakout tracks, an exhibition hall beside the main stage, or sponsors who each want their session covered, you’ll need a second photographer. That’s the biggest single reason a quote goes up.
How many days. We quote multi-day conferences as a package, and the per-day figure drops. It really helps to give us the whole schedule at the start, pre-event dinner included, instead of booking day one and tacking the rest on later.
Extras. On-site delegate headshots, live photo delivery during the event, video highlights and instant printing all come on top of standard coverage. You don’t have to have any of them. If you do, they go into the same quote and won’t turn up later as a separate invoice.
